- Type: Full-Time
- Discipline: Operations
- Contact: email@example.com
- Location: 1730 M Street NW Suite 600 Washington, DC 20036
- Application Deadline: June 30, 2019
The Administrative Director is responsible for day-to-day office operations: managing office systems; maintaining relationships with third-party vendors; aiding in event planning; spearheading recruitment efforts; and overseeing IT systems by coordinating with third-party IT service providers. Additionally, the Administrative Director is expected to take a proactive role in departmental and organizational strategic planning, and serves a crucial role in planning ACTA’s annual conference.
- Serve as the first point of contact for ACTA’s many constituencies, providing a positive and can-do response in a dynamic office environment.
- Ensure proper function and use of office equipment and maintain protocols for printers, copier, postage system, etc.
- Field email and phone inquiries from ACTA’s national network of trustees and alumni, appropriately distributing, tracking follow-up, and filing responses in Salesforce.
- Spearhead logistics of ACTA’s hiring process for internships, fellowships, and full-time staff; assist the Senior Vice President in onboarding new employees.
- Serve as first point of contact for IT-related questions from the staff and for third-party IT service providers.
- Administer employee commuter benefits and PTO tracking.
- Maintain company general calendar and project master calendar.
- Organize regular staff meetings and lunches; help with special occasion celebrations.
- Undertake general office upkeep such as cleanliness, organization, filing, supplies, etc.
- Assist the Senior Vice President in annual ATHENA Roundtable Conference and Merrill Award Gala planning, outreach, and coordination.
- Assist in preparation and organization of ACTA board meetings.
The Administrative Director receives day-to-day supervision from the Senior Vice President and works closely with the Executive Administrative Assistant.
The Administrative Director must approach these tasks as an entrepreneurial enterprise, requiring an understanding of and proactive approach to ACTA’s program activities. He or she is expected to be personable, dynamic, well organized, highly motivated, and principled, as well as to exhibit the highest degree of personal responsibility, accountability, and honesty. Candidates should share ACTA’s vision for promoting academic freedom, academic excellence, and accountability at American colleges and universities. Qualified candidates should possess a bachelor’s degree, and three to five years of office management experience and familiarity with basic IT systems are preferred.
About the American Council of Trustees and Alumni
The American Council of Trustees and Alumni (ACTA) is an independent, nonprofit organization committed to academic freedom, academic excellence, and accountability at America’s colleges and universities. Launched in 1995, ACTA is the only organization that works with alumni, donors, trustees, and education leaders across the United States to support liberal arts education, uphold high academic standards, safeguard the free exchange of ideas on campus, and ensure that the next generation receives a philosophically rich, high-quality college education at an affordable price.
How to apply
To apply, please send cover letter and resume to Nick Barden at firstname.lastname@example.org.