State Policy Network
4.22

Philanthropy Roundtable

Events Coordinator

  • Type: Full-Time
  • Discipline: Operations
  • Contact: smarchena@philanthropyroundtable.org
  • Location: 1120 20th Street NW Suite 550S Washington, DC 20036
  • Application Deadline: May 31, 2021

Description

The Philanthropy Roundtable is a well-established organization in the philanthropic sector, serving as a resource for hundreds of donors and foundation leaders. Its vision is to build and sustain a vibrant American philanthropic movement that strengthens our free society. To achieve this vision, the organization pursues a mission to foster excellence in philanthropy, protect philanthropic freedom and help donors advance liberty, opportunity and personal responsibility.

With this goal in mind, the organization is building a first-in-class conference and events team to expand the Roundtable’s convening capacity to developing and executing high quality, bespoke events for the organization’s community. This team is working toward the exciting vision set out in the Roundtable’s strategic plan and being led by a dynamic president & CEO.

Since 1991, the Philanthropy Roundtable has served individual philanthropists and foundations that are refining their philanthropic strategies to maximize the impact of their resources, as well as emerging donors and entrepreneurs who are developing their philanthropic plans. The Roundtable is the leading organization in the United States focused on promoting and defending the power of private giving and the means to create wealth to make charitable giving possible.

Job Summary

Reporting to the vice president of Conferences and Events, the events coordinator is a junior position and will play an instrumental role in supporting the elevated gatherings of the organization. The Roundtable currently hosts a wide array of events from intimate working groups to a 400-person annual meeting. As outlined in our strategic plan, the organization will increase the number, type and quality of its meetings as it engages new audiences, especially wealth creators and donors giving as individuals.

The events coordinator is responsible for drafting event collateral and content, managing the registration process for events and assisting and initiating a variety of projects for myriad events of varying size. The events coordinator should have an interest and experience in event management, planning, strategy, systems, logistics, experience providing outstanding customer service, be an enthusiastic professional, enter data with speed and accuracy, meet deadlines with little supervision and be willing to travel to meeting locations.

Job Duties

Responsibilities include but are not limited to:

  • Support the coordination of the planning and execution of all gatherings including, but not limited to the annual meeting, educational conferences, donor site visits, working group meetings, salon dinners and donor retreats
  • Draft and send out logistical e-mails in advance of events, including run of shows and best practices
  • Initiate new projects, as appropriate
  • Build website platforms to facilitate online registrations
  • Collaborate with all teams across the organization to engage them in successfully executing best-in-class events
  • Coordinate speaker and entertainment invitations and logistics
  • Support development staff efforts including relationship building, donor engagement and fund-raising activities for event sponsorships
  • Manage the registration process for in-person and virtual events, which includes updating the CRM database on a daily basis and creating and monitoring events in eShow.
  • Assist with marketing and outreach efforts to promote events and recruit new attendees
  • Drafting and sending out logistical e-mails in advance of events, including run of shows and best practices
  • Compile and print event collateral and program materials in coordination with the events team to produce sophisticated and informative materials for event attendees
  • Build website platforms to facilitate online registrations
  • Serve as a liaison for event speakers, providing each speaker with vital logistical information in advance of the event and processing reimbursements after each event
  • Other duties and responsibilities as assigned by the vice president of conferences and events

Requirements

  • Education: Bachelor’s degree
  • Two to three years’ experience planning events, including both in-person events and virtual gatherings
  • Endorses and is motivated by the guiding principles, mission and vision of the Roundtable
  • Exceptional written and verbal communication skills
  • Ability to work in a fast-paced environment and be forward-looking, creative, proactive and efficient
  • Highly organized with an ability to manage the details of multiple projects and the necessary time management skills to consistently meet deadlines
  • Customer-service attitude suited to working with highly successful business leaders and philanthropists
  • Exhibit characteristics of cheerfulness, confidence and professionalism
  • Strong computer skills and demonstrable proficiency in using Microsoft Outlook, Word, Excel and Publisher. Must have experience with Excel fields and data merges
  • Must have experience with customer relationship management databases (Salesforce), e-mail marketing programs and online survey platforms
  • Versatility to be both a self-starter who takes initiative and a collaborative team player with strong interpersonal skills focused on achieving results
  • High standard of honesty and strong ethical standards

Travel: Position will travel domestically three to four weeks per year.

How to apply

To apply please send cover letter, including your interest in the Roundtable’s vision, mission, guiding principles, and your salary requirement, along with your resume to Suzi Marchena at smarchena@PhilanthropyRoundtable.org.

Philanthropy Roundtable
Washington, DC